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CONTEST RULES

Cosplay

I. General informaion

  1. The Cosplay Contest is intended for individuals who independently create costumes, dress up in them, and portray characters of their choice. Cosplays created by anyone other than the participant performing in them will not be judged! Participants can portray characters from manga, anime, console or computer games, movies, comics, as well as members of musical bands and historical figures.

  2. The Cosplay Contest will be conducted in a manner ensuring the highest visual and substantive level, as well as the safety of participants and spectators. Participants will have access to screens and other audiovisual devices provided by the organizers.

  3. The Cosplay Contest at the Magnificon Expo 2024 convention will be divided into four independent parts: Debut Cosplay, Standard Cosplay, and eliminations for the Gyeonggi International Cosplay Festival Championship 2024 (GICOF Championship 2024) and the Europa Cosplay Cup 2024 (E2C 2024). One participant may take part in more than one part of the Contest, but one cosplay cannot be submitted for evaluation in more than one part. The same performance cannot be submitted to more than one part of the Contest.

II. Submission of participation in the cosplay contest

  1. Anyone attending the Magnificon Expo 2024 convention can participate in the Cosplay Contest by completing and submitting the appropriate registration form no later than May 5, 2024, which is available on the convention's website. Individuals interested in participating in more than one part of the Contest must separately fill out the form corresponding to each part. To perform as a guest in the Standard Cosplay part, renouncing the costume evaluation and the right to compete for the best costume prize, in the "Costume Evaluation" section, "No" must be marked. By default, all submitted presentations are considered when awarding recognition for the best performance. To waive this right, the participant must add an appropriate comment (e.g., "presentation not evaluated") in the "Comments for the jury" section of the registration form. In the case of group performances, all group members are either evaluated or not evaluated for the performance - it is not possible to separate a smaller subgroup for evaluation.

    1. Participants in the eliminations for international competitions must meet additional requirements described in sections IV and V of this Regulation.

    2. Only individuals who have previously participated in stage cosplay competitions no more than twice can participate in the Debut Cosplay contest. Individuals who have previously won an award in a cosplay contest cannot participate in the Debut Cosplay contest

  2. Each person participating in cosplay, even as a guest, must fill out their own registration. Individuals assisting with the performance and not playing any character or appearing as extras are exempt from this obligation. They should not be counted in the group's headcount. Multi-person and/or submissions made on behalf of others are invalid and will be returned to the authors for correct completion. If a costume is worn by more than one person, each person is required to submit their own copy of the registration.

  3. Only costumes made entirely by the participating team members and not yet premiered are eligible for the "Best Costume" contest in the Standard Cosplay and Debut Cosplay parts. However, a cosplay previously used only for "originating" or a photo session can compete. An award for a performance in the Standard Cosplay part can be received for costumes already presented or purchased, provided that at least one cosplay in the group is a premiere performance.

  4. In the eliminations for international competitions, participants can compete with a cosplay made by the participant, whether premiere or previously presented, provided that less than a year has passed since its premiere, and it has not been judged in the finals of international competitions or won eliminations for any international competition (cosplays that participated in eliminations but did not win are allowed). Only stage tournaments with national elimination systems are taken into account here; the costume's participation in an online, photographic competition, or in a single convention contest in which cosplayers of different nationalities participated (e.g., a regular cosplay contest at Japan Expo or Gamescom) does not exclude participation.

  5. The registration forms must include a link to graphic files (ranging from 2 to 6 pieces), depicting the character, important costume elements, and accessories as comprehensively as possible (the specified number of images does not apply to costumes based on fan art). Graphic files should have dimensions of at least 400 pixels on the shorter side, but no more than 2000 pixels on the longer side; compression of graphic files should not introduce noticeable distortions to the image - this will ensure the possibility of proper assessment of the fidelity to the original costume. Submitting image files of the portrayed character with the registration is mandatory. The participant may also indicate which graphic should be included on the display board shown on the screen during their stage presentation.

  6. Including progress photos of the costume-making process (so-called progress shots) in the registration forms is required if the participant will be participating in the costume assessment during the jury round. The participant may (but is not required to) bring them as supplementary material to the jury round, in the form of prints or files on their own device with a display.

  7. Those applying to participate in the Cosplay Contest must include a musical backing track or video file with their registration, which will be played during their performance. All elements of the soundtrack presentation must be uploaded to the aforementioned file. Microphones will not be provided on-site!

  8. Within three days of receiving the registration, organizers may return it to the author for completion or correction, clearly indicating the points requiring the aforementioned changes. These corrections must be made at least six days before the performance.

  9. Failure to provide complete registration forms by the deadline mentioned above is grounds for disqualification from participation in the Cosplay.

  10. In the event of an excessive number of registrations, selection may be necessary. Therefore, confirmations of entry into the Cosplay Contest at Magnificon Expo 2024 will be sent out within 3 days after the registration deadline. In case of an excess of interested participants, those who have made their own costumes have priority over those who only wish to perform in purchased cosplays (if possible in a given part of the Contest). Subsequently, incomplete or erroneous registrations will be rejected. The acceptance of correct registrations is determined by the order of registration.

  11. Any changes to a previously accepted registration (change of backing track, announcements, lighting effects, display boards during the performance, etc.) must be notified to the organizers no later than Sunday, May 12, 2024.

  12. A Cosplay participant agrees to inform the organizers as soon as possible if they need to withdraw from their performance. In the case of group performances, substitutions (another cosplayer playing the previously registered character) or changes to the musical and visual presentation can be made up to less than five days before the performance.

  13. After the registration deadline for Cosplay, it is not possible to add additional characters to the registration or change the registered costume to another.

III. Course of the stage section

  1. The Cosplay Contest will be hosted by a master of ceremonies chosen by the organizers.

  2. Participants in the Cosplay Contest will have the opportunity to rehearse their performance on stage during an optional rehearsal. The stage will be available for this purpose on Saturday before noon during Magnificon Expo 2024.

  3. The stage section of the Cosplay Contest at Magnificon Expo 2024 will take place in three blocks, interspersed with other attractions. There will be at least a two-hour interval between the cosplay blocks. The Debut Cosplay contest will take place first on Saturday early afternoon. The Standard Cosplay Contest is planned as the second. The final block, including eliminations for the GICOF Championship 2024 and E2C 2024, will take place on Saturday evening. The total duration of any of the blocks must not exceed two hours. The above plan is preliminary and may change depending on the number of registrations in each category - in the case of a small number of participants, blocks may be combined. In particular, in the case of too few registrations for a particular part of the contest, it may be canceled.

  4. Participants in the "Best Costume" competition (Standard Cosplay), Debut Cosplay competition, and eliminations for international competitions before the stage section are required to participate in a jury round, during which participants' costumes will be subjected to detailed inspections and judged by a panel of judges selected by the organizers.

  5. Each Cosplay Contest participant presents their performance after an introduction by the master of ceremonies. In the Standard Cosplay and Debut Cosplay contests, solo performances should last from 30 seconds to 2 minutes, while group performances should last from a minute to a maximum of five minutes. Time limits for eliminations for international competitions are provided in sections IV and V of these regulations.

  6. Participants are obliged to behave politely towards other convention guests and organizers. Special attention will be paid to behavior on stage. 

  7. Organizers reserve the right to interrupt participants' performances and remove them from the stage if their behavior violates the rights of other convention guests or significantly deviates from generally accepted moral norms. In particular, performances containing drastic scenes of violence, torture, or suicide, promoting drug use or alcohol consumption, characterized by excessive sexual expression, or marked by vulgarity in the behavior of actors or in accompanying audio/video materials will not be tolerated.

  8. It is forbidden to use sharp white weapons or firearms (excluding ASG replicas, which, however, cannot be loaded during the performance), open fire, and any liquids or loose materials (such as confetti, sand, etc.) that may dirty the stage during the performance. It is also prohibited to attach decorations or props to the stage construction or to tables and chairs provided by the organizers using glue or other permanent attachment methods that may damage the surface of stage elements or furniture.

  9. The announcement of results and the distribution of prizes will take place at a time specified by the organizers at a later date.

IV. Gyeonggi International Cosplay Festival Championship 2024 eliminations

  1. At the Magnificon Expo 2024 convention, as part of the Cosplay Competition, eliminations for the international Gyeonggi International Cosplay Festival Championship 2024 (hereinafter: GICOF Championship 2024) will be held. The aim of the Eliminations is to select one two-person team to represent Poland at the GICOF Championship 2024 final during the Bucheon International Comics Festival in South Korea.

  2. Anyone who holds Polish citizenship, registers for the Cosplay Competition in the category "Eliminations for Gyeonggi International Cosplay Festival Championship 2024," and is at least 18 years old by October 2, 2024, may participate in the Eliminations.
    2a. Foreigners with permanent residency rights in Poland and residing in the country for at least three years may be admitted to the Polish eliminations for GICOF Championship 2024, regardless of whether their country of origin has its own qualifications. However, they cannot compete in eliminations for this tournament in any other country. If someone has already participated in the GICOF Championship final as a representative of another country, they will not be able to enter the eliminations for this tournament in Poland until three years have passed since the mentioned final.

  3. Costumes submitted for the Eliminations must be entirely made by members of the participating team. Collaboration in creating costumes within the duo is allowed. Small accessories such as wigs, shoes, glasses, etc., may be purchased. However, any modifications to them must be the work of the participants.

  4. The costume participating in the Eliminations for GICOF Championship 2024 must replicate a costume appearing in any source material such as movies/animated or live-action series, manga/comics, video/computer games, or similar works published in Poland or abroad (in any country) under a commercial license. Costumes based on fan art or original works published without a commercial license (e.g., only on platforms like Deviantart) are not allowed in the Eliminations.

  5. Organizers of the Magnificon Expo or the GICOF Championship final and the Gyeonggi International Cosplay Festival cannot participate in the Eliminations.

  6. Each participant in the Eliminations additionally declares their willingness to travel to the GICOF Championship final in South Korea from October 2 to 7, 2024, has the necessary legal means to do so, and knows of no reason why such travel would be impossible. Note: this requires obtaining a passport if the participant does not already have one!

  7. During the Cosplay Competition, among those who have registered for the Eliminations, the jury will select the winners based on a detailed examination of costumes and observation of the participants' stage behavior. Costume assessment (accuracy with references and technical execution) constitutes 50% of the total score, and performance assessment - also 50%. Participants can earn an additional 10% for good interaction with the audience (eye contact, audience reaction to the performance, etc.).

  8. The stage presentation submitted for the Eliminations cannot exceed three minutes. Only participants in the Eliminations may be on stage during the presentation submitted for the eliminations for GICOF Championship. Adding other participants, in cosplay or not, to the presentation is prohibited. All decorations must be self-standing, and props must be operated by the elimination participants without the assistance of third parties (including remote assistance). An exception to this rule is emergency situations (e.g., damage to decorations not caused by the participant), in which it is permissible to receive assistance in handling props or decorations.

  9. Winners of the Eliminations will have the right to represent Poland in the GICOF Championship 2024 final in Bucheon. Their flight costs to and from South Korea, transportation between the airport, hotel, and the Gyeonggi International Cosplay Festival venue, as well as a double room in a hotel from October 2 to 7, 2024, will also be covered.

  10. The jury reserves the right to select one reserve team in case the winners of the Eliminations are unable to participate in the GICOF Championship 2024 final for any reason.

V. Europa Cosplay Cup 2024 eliminations

  1. At the Magnificon Expo 2024 convention, as part of the Cosplay Competition, eliminations for the international Europa Cosplay Cup 2024 (hereinafter: E2C 2024) will be held. The eliminations aim to select one representative from Poland for the final of the E2C 2024 competition, which will take place during the Toulouse Game Show 2024 in Toulouse, France.

  2. Anyone who holds Polish citizenship or has been a permanent resident of Poland for at least 3 years, registers for the Cosplay Competition in the category "Eliminations for Europa Cosplay Cup 2024," and is at least 18 years old by November 29, 2024, may participate in the E2C 2024 Eliminations.
    2a. Individuals judging any of the elimination competitions in this year's E2C cycle cannot compete in any subsequent eliminations in the same cycle. The winners of elimination competitions cannot judge any other eliminations for E2C in the same tournament edition.
    2b. Finalists of E2C cannot participate in eliminations for this competition in the following year. Second and third-place winners in the final are excluded from two subsequent editions of the tournament, while the winner of the final is excluded from three.

  3. The Europa Cosplay Cup is a solo competition. The costume submitted for the Eliminations must be made by the participant competing in it. Accessories such as wigs, shoes, glasses, etc., may be purchased. However, any modifications to them must be the work of the participant. Automated production methods, such as 3D printing or computerized embroidery, cannot account for more than 50% of the costume's construction. The participants must also be able to prove that they independently prepared the data for creating these costume elements.

  4. The costume participating in the E2C Eliminations must replicate a costume appearing in any source material such as movies/animated or live-action series, manga/comics, video/computer games, or similar works published in Poland or abroad (in any country) under a commercial license. Costumes based on fan art or original works published without a commercial license (e.g., only on platforms like Deviantart) are not allowed in the Eliminations.

  5. The selected representative may prepare a new cosplay for the final or perform again in the costume from the eliminations. If they choose to reuse the design from the eliminations, they must prepare a new stage presentation for the final and cannot participate in any competitions with this cosplay between the eliminations and the E2C final.

  6. One large stage decoration with dimensions not exceeding 2m x 2m x 1m (depth) and weighing no more than 10 kg is allowed. The use of decorations requiring attachment in any way to the stage structure or permanently to tables and chairs provided by the organizers is not allowed.

  7. Organizers of the Magnificon Expo or the E2C 2024 final and Toulouse Game Show cannot participate in the Eliminations.

  8. Each participant in the Eliminations additionally declares their willingness to travel to the E2C final in France from November 29 to December 2, 2024, has the necessary legal means to do so, and knows of no reason why such travel would be impossible.

  9. During the Cosplay Competition, among those who have registered for the Eliminations, the jury will select the winner of the Eliminations based on detailed examination of costumes and observation of the participants' stage behavior. Costume assessment (accuracy with references and construction: diversity and difficulty level of techniques used, quality of execution, material selection, mobility) constitutes 50% of the total score, while performance assessment (performance scenario and execution, acting, audio or video quality, compliance with source material) - also 50%.

  10. Only the elimination participant may be on stage during the presentation submitted for the E2C Eliminations. Adding other participants, in cosplay or not, to the presentation is prohibited. All decorations must be self-standing, and props must be operated by the elimination participants without the assistance of third parties (including remote assistance). An exception to this rule is emergencies (e.g., damage to decorations not caused by the participant), in which it is permissible to receive assistance in handling props or decorations. The stage presentation submitted for the Eliminations cannot exceed two minutes.

  11. The winner of the Eliminations will receive the right to represent Poland in the E2C 2024 final in Toulouse. Their accommodation costs (three nights: from Friday, November 29 to Monday, December 2) and travel expenses (flight with one piece of checked luggage) will be covered.

  12. The jury reserves the right to select one reserve person in case the winner of the Eliminations cannot participate in the E2C 2024 final for any reason.

VI. Awards

  1. In the Debut Cosplay contest, three awards will be given: 1st, 2nd, and 3rd place in the best costume category. In the Standard Cosplay contest, three awards will be given: for 1st, 2nd, and 3rd place in the best costume category, as well as distinctions for the best performance.

  2. . The jury has the right to award additional distinctions at their discretion. In the E2C 2024 Eliminations, one solo winner will be awarded, while in the GICOF Championship 2024 Eliminations, one winning team will be awarded. Organizers reserve the right to award more than one prize (not applicable to eliminations for international competitions), and to waive the awarding of any of the prizes.

  3. In the Standard Cosplay section of the contest for the best costume, the jury inspects the participants' costumes and awards prizes based on: fidelity to the original character, technical difficulty of the cosplay, and additional methods used to resemble the character (e.g., makeup, characterization, wig styling). An additional criterion is the evaluation of the stage presentation and immersion into the character during the performance. When awarding a distinction for the best performance, participants are only evaluated during the stage performance, and the main criteria are acting skills and performance script, but visual factors (appearance of costumes and any decorations) also play a role.

    In the Debut Cosplay section, the assessment is comprehensive and takes into account both the costume execution and behavior on stage.

    In the GICOF Championship 2024 Eliminations, the costume assessment (faithfulness to references and technical execution) constitutes 50% of the total score, while the performance assessment also contributes 50%. Participants can earn an additional 10% for good interaction with the audience (eye contact, audience reaction to the performance, etc.).
     

  4. In the E2C 2024 Eliminations, the costume assessment (faithfulness to references and construction: diversity and difficulty of techniques used, quality of execution, choice of materials, mobility) constitutes 50% of the total score, while the performance assessment (performance script and its execution, acting, audio or video quality, fidelity to the source material) also contributes 50%.

  5. Prizes awarded in the contest are non-exchangeable.

  6. Jury decisions are transparent, final, and not subject to appeal.

  7. In the event of winners not claiming their prizes, they will be returned to the winners at the winner's expense, after prior arrangement via email or phone.

VII. Additional Participant Declarations

  1. By participating in the Contest, the participant declares that:
    the presented costume was handmade from materials available to them,
    the presented skit and accompanying audio/video materials do not infringe upon the rights of other individuals, including personal, material, and copyright rights,
    all information provided in the registration form is true.

  2. The participant consents to the presentation of materials created by the organizers and their representatives during photographic sessions and video recordings, during stage performances and outside of them – photos and recordings in any form chosen by the organizers, including print on paper, digital media, and others, on the Internet; for duplication and dissemination by any technique and in any quantity. The aforementioned photos and recordings constitute the complete and exclusive property of the organizers, with due consideration for the specific rights of their authors.

  3. The participant may request the cessation of public sharing of photos or recordings featuring their likeness only if they could significantly violate their dignity.

  4. The participant consents to the processing and storage of data provided by them in registration forms for the purposes related to conducting the contest, awarding and presenting prizes, and compiling statistics regarding the Contest. The personal data administrator is the company MiOhi Mata Oleksy, organizing the Magnificon Expo 2024 event.

VIII. Final provisions

  1. Organizers' decisions are final and not subject to appeal.

  2. Completing and submitting the registration form to participate in Cosplay at the Magnificon Expo 2024 convention is equivalent to declaring familiarity with the contents of this regulation and full acceptance thereof.

  3. Organizers reserve the right to make any changes to this regulation without prior notification to participants. The most current version of this regulation is available at https://magnificonexpo.com.

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